![]() Specific people is more secure, as it will restrict access to only the user(s) of the invited email addresses using unique links and a confirmation code. Note that the Anyone with the link option should only be used for data classified as Public data, and that, depending on the data, configuring additional security options may be advisable (see Create a shared link with optional restrictions, below). To share files from OneDrive with users outside of IU, use either Specific people and send the link through the Share button to the external email addresses, or use the Anyone with the link option. Once you've selected the desired options and/or entered email addresses, select Send if going through the Share option, or send the link to collaborators as needed if you copied an existing link. Specific people: This is the same as the default setting.People with existing access: This option will generate a link without actually adding more collaborators.People in Indiana University with the link.Anyone with the link: If you need to share the link with people outside of IU, this may be the best option, but you should only use it for data classified as Public data.To change this, select that option and select any of the following: In the window that appears, by default, the option People in Indiana University with the link can edit will be selected. Alternatively, hover over the file or folder, and then select the arrow icon. To share files and folders, select the file or folder that you wish to share, and then select either Share or Copy link at the top of the page. ![]() You can only share subfolders or files within the Documents folder. You cannot share the Documents folder directly (unless you grant access to the entire team see the note above). Select the site that has the folder or file you want to share, and then select Documents. Use SharePoint: Navigate to /_layouts/15/sharepoint.aspx and log in.On the action bar at the top, select Open in SharePoint. Open the channel containing the folder or file you want to share, and select the Files tab. Use Microsoft Teams: Open Microsoft Teams and navigate to the appropriate team.Navigate to the folder or file you wish to share. , and then select the OneDrive (cloud) icon. Use OneDrive: Log into Microsoft 365 at IU.To navigate to content that you wish to share, if you're sharing from your personal OneDrive, use the first method below if you're sharing Microsoft Teams content, use any of the methods. For more, see Collaborate in Microsoft Teams at IU with external contacts. If they don't already have one, the guest user will have to create a Microsoft account using their email address. To share all contents of a Microsoft team with an external user, you'll need to add the external user to the team as a guest.
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